River City Early Learning Center
proudly uses

We use Brightwheel for:

Daily updates
Real-time feed of activities throughout the day.
Photos
Watch your child’s day unfold with snapshots delivered to your mobile device.
Stay connected
Stay in touch with your teacher and strengthen school learning with activities at home.
Digital check-in
Easy digital check-in with personal passcodes. Add approved adults to pick up your child, and see when your child is checked in or out.
Paperless billing
Digital payments directly from your bank account or credit/debit card. Paperless invoices and email receipts.
Your child's community
Invite grandparents, nannies, and friends – with control over what they can do and see on Brightwheel.

Contacts
(Can pick up and drop off)

Once a contact is added for a child, the system will automatically generate a code. You can only view and edit your own code in the app.

Does each contact have to have a Brightwheel account or download the app?

No, they will just used the code generated and assigned to them. Please bring an ID and we look up your code, however, we cannot edit it. If someone desires to change their code, they will need to create a Brightwheel account.

How to Clock In/Out

Code + Quick Scan Parent scans the QR code with their phone OR Type code at the school's check in tablet
Parent toggles the in/out button to check their child in or out
Parent taps Done, then enters their 4-digit check-in code

Statement Help

Access Payment Summary

Log in to brightwheel
Open the Payments page
From the Accounts tab, select a student's name to open their account
Scroll down and open the Payments & Credits tab
Click the Export button
Select the relevant date range
ℹ️ For year-end tax reporting, ensure you've selected 1/1 to 12/31 and are pulling this report after 12/31 so the entire year's summary is captured.
Click Export, and a summary will be sent to your email address
Click Download in the displayed pop-up to down the report immediately as a PDF on your device
Use the Total Payments (if one payer) or Paid by tiles (if multiple payers) at the top of the exported report to determine the payments made in the selected date range
If you have multiple children at this school, select your other student's name and repeat steps 3-9
If you have children at another school, click the Change school button above All children and repeats steps 2-9